Wicker Park Advisory Council By-Laws

ARTICLE I. NAME

The name of the organization shall be the Wicker Park Advisory Council, hereinafter referred to as Council. The council has been organized as a 501c3.

ARTICLE II. PURPOSE

The Purpose of the Council will be to plan effective ways for the community to better utilize their leisure time at Wicker Park.

To provide advice and assistance to the Chicago Park District on matters relating to the concerns and needs of the Wicker Park community and all users of Wicker Park.

To increase community cooperation and awareness by involving all segments of the Wicker Park community and all users of Wicker Park in planning and implementation of Council and Chicago Park District projects.

To provide the community with a vehicle by which information can be shared with the Community.

To assist in ensuring that necessary funds are available to develop and maintain the physical facilities of Wicker Park for all users.

ARTICLE III. MEMBERSHIP

Section 1. General Membership

General members of the Council shall be Chicago residents over the age of eighteen (18) who have paid their annual dues for the current year as outlined in Article IV of these Bylaws.

Section 2. Voting Membership

Voting members of the Council shall be those who, in addition to meeting the qualifications of Section 1 of this article shall:

  1. have attended two (2) Council meetings in the twelve (12) month period prior to and including the date on which the vote is to be taken; or
  2. have been elected a member of the Board of Directors of the Council.

ARTICLE IV. DUES

Annual dues for members of the Advisory Council shall be Ten Dollars ($10). Dues for students and people over 65 years of age who request a reduction shall be Five Dollars ($5). Members do not necessarily need to be dues paying.

ARTICLE V. BOARD OF DIRECTORS

Section 1. Composition

The Board of Directors shall be composed of the officers designated in Article V Section 3 of these Bylaws, and committee chairpersons as designated by Article VII. The Immediate Past President shall be an ex officio member of the Board without the right to vote.

Section 2. Duties and Powers
  1. The executive power of the Council shall be vested in the Board of Directors.
  2. The Board of Directors shall:
    1. take actions necessitated by deadlines or other emergency conditions between meetings of the Council;
    2. take action at meetings of the Council when a quorum cannot be established; and
    3. designate the places of meetings of the Council.
Section 3. Officers

The officers of the Council shall be:

The President, who shall preside at all meetings of the Board of Directors and Council, and shall perform such other duties as the Council or Board shall direct;

The Vice President, who shall preside at meetings in the absence of the President, and shall perform such other duties as the Council or Board shall direct; If the President cannot complete their term for whatever reason, the Vice President is the successor to the President.

The Secretary, who shall record minutes of all Council and Board meetings; shall keep a permanent file of all Council, Board, and membership records; shall issue notices of all Council and Board meetings; and shall perform such other duties as the Council or Board shall direct;

The Treasurer shall have charge and custody of and be responsible for all funds and securities of the Council; receive receipts and give monies due and payable to the Council from any source whatsoever, and deposit all such funds in the nanis of the Council in such banks or other depositaries. The Treasurer shall give financial statements at each meeting, and an itemized report twice a year, at the September and March meetings.

Section 4. Eligibility

To be eligible to be a voting member of the Board of Directors, a person shall be a voting member of the Council as defined in Article III, Section 2 of these Bylaws.

Unexcused absence from any three (3) regular meetings of the Board in one (1) year shall constitute resignation from the Board on motion of any Board member and with the approval of the Board. The President shall send written notice of such resignation to the Board member.

Section 5. Term of Office

Voting members of the Board of Directors shall serve for two (2) years, or until their successors are elected, and shall serve no more than two (2) consecutive terms.

Section 6. Nomination

Voting members of the Board of Directors shall be nominated at the January meeting of the Council by members of the Council.

Each nominee shall submit a biography not to exceed one (1) page, one (1) week following nomination. The biographies shall be distributed to Council members on the day of election.

Section 7. Election

Voting members of the Board of Directors shall be elected at the February meeting of the Council by voting members of the Council.

At least one (1) representative of the Chicago Park District shall be present at the election.

Officers shall be elected by majority of the votes cast. If no candidate receives a majority, there shall be a run-off election between the two candidates receiving the highest number of votes. Said run-off shall be held immediately following the initial vote.

Ballots shall be counted in view of the Council and results shall be announced at the meeting.

Ballots shall be placed in a sealed envelope and presented to the Chicago Park District representative to be placed in a permanent file.

Proxy voting or absentee ballots shall not be permitted.

Section 8. Vacancies

Voting members of the Council shall fill vacancies on the Board at the next monthly meeting after the vacancy occurs, provided that at least ten (10) days written notice of election shall be given to Council members. This notice will be posted at the Field house.

ARTICLE VI. MEETINGS

Section 1. Council

Regular meetings of the Council will be held the third Monday of each month. If any other meetings are called or changed, notices will be posted in the Field house ten (10) days in advance of said meeting. The Board of Directors may cancel meetings of the Council due to emergency conditions.

Section 2. Agenda

The Secretary shall prepare an agenda for each meeting of the Council in consultation with the President.

Section 3. Quorum

Four (4) members of the Council constitute a quorum for Council meetings. Three (3) members of the Board of Directors shall constitute a quorum for Board meetings. Proxies shall not be permitted to constitute a quorum at Council or Board meetings. If a quorum is not achieved at a meeting of the Council, actions may be taken by the Board.

Section 4. Minutes

The Secretary shall take minutes of Council and Board meetings and shall provide each member of the respective body with a copy of the respective minutes at the next meeting. Minutes of Council and Board meetings shall be available to all members on request. Council meeting minutes will also be posted at the field house within two (2) weeks of the meeting date.

Section 5. Voting

Only voting members of the Board or Council who are present at meetings of the Board or the Council shall vote. Proxy or absentee voting shall not be permitted.

ARTICLE VII. COMMITTEES

The Board of Directors shall create committees deemed necessary and appropriate to fulfill the purposes of the Council. Committees shall be composed of Council members.

ARTICLE VIII. AMENDMENTS

These Bylaws shall be amended by an affirmative vote of two-thuds (2/3) of the voting council members present at the Council meeting at the time of the vote, provided a quorum is present and written notification has been posted at the Field house fourteen (14) days prior to the meeting at which the amendment is to be considered.

ADOPTED: October 15, 2001