Wicker Park Advisory Council Meeting Minutes

Tuesday, October 14, 2014 -
7:00pm to 8:50pm

ATTENDED: Clare Rodriguez (Park Supervisor), Scott Venable (WPAC, Vice-President & Mosaic Church), Richard Tilley (WPAC Treasurer), Doug Wood (WPAC Secretary),Susan Fontana (Former WPAC President & Garden Club), Denise Browning (Former WPAC President & Garden Club), John Shirk (Urban Encounter & Wicker Mic), Abby Besecker (Mosaic Church), Kevin Kohlstedt (FOTP Associate Board)

  1. Secretary (Doug Wood) - September Minutes were read and approved as submitted.
  2. Budget Report given by Richard Tilley.
  3. Park District Report - Clare Rodriguez, Park Supervisor and Discussion of topics with entire council.
    • The Gym’s Roof was patched and it did not leak in the last rain.
    • The gutters were cleaned.
    • Early Childhood Class added for Winter
    • Light timers need to be adjusted and Clare spoke with the electrician about the need for adjustments to the timers.
    • Urinals are broken – several visits have been made, but currently broken
    • A discussion of work order submission was discussed.
    • Doug Wood asked if anything was reported or heard from the regional budget hearings. No one heard anything.
  4. Boo-Palooza Discussion
    • Doug Wood requested that all view the WickerPark.org site and view Tim Kolecke’s work
    • 60 organizations – divided by activity
    • Funding – WPBSSA ($4,250), Alderman ($1000), Athletico ($200-not received); reduction in costs from Webber, Iron Creek, Nichols Farms, and in-kind donations from all tables
    • Costs: Webber (Corn Stalks, Straw, Pumpkins), Iron Creek, Nichols Farms, Prizes (Denise, Susan, Elaine shopping), Easel Art (supplies and staff), The Fun Ones Midway Games, Security, promotions (Banners, posters, cards, maps laminated for event, event printing), 2 children’s prizes, more orange fencing for maze & zip ties, face paints, table cloths & food support, twine, food for volunteers, costs for Cirque Experience and Magic Boat repairs and sound system usage, etc.
    • List of Parades
    • List of Performances
      • 9:45 am – 10:30 Magic Boat Puppet Theater
      • 10:30am – 11:00am JLC Mad Hatters
      • 11:00am – 1pm Cirques Experience (Performance and Audience Participation)
      • 11:45am – 12:30pm Magic Boat Puppet Theater
      • 1:30pm– A.N. Pritzker Dancers choreographed by Chicago Danztheatre Ensemble
    • List of Parade Prizes – More for Children Needed – all listed on website
    • Judges: Adam Pena, Maria Stone, Elaine Coorens, Leah Root, Adam Housley, Beenu from Doggie Style
    • SPECIAL- Collaboraction On Going Theatrical Experience – Dance Battles 10am – 2pm
    • BINGO – INSIDE FIELD HOUSE – 12Noon – 1pm
    • ON-GOING ACTIVITY AREAS AND ACTIVITY TABLES 10am – 2pm - Most of Our Partners are presenting Activity Tables.
    • Trades Confirmed - 150 chairs, 4 Mitchell Platforms for the stage, 50 tables
    • 2 Popcorn
    • Discussed Volunteer for 11am – 1pm – Unload & Store
      • 90 bales of straw
      • 60 bundles of corn stalks
      • 300 pie pumpkins
      • 200 pumpkins picked up on Sunday before event
      • Apples picked up on Sunday before event
      • 140 posts delivered Friday first Load
    • EQUIPMENT FOR UNLOAD
      • Dollys – Who can provide?
      • Shopping Carts
      • Post Drivers – Who can provide?
      • Fence and Cable Ties-Zip ties
    • 1-6pm Build Maze, Install Name posts, Move straw and cornstalks to final locations and cover with tarps.
    • Group from Schurr School at 3:30pm.
    • 6-8:30 – Organize all bins inside – Which room/rooms
    • Volunteers and Leaders were assigned to: Sign in table, set up sound, set up photo ops, maze, midway games, parades, dog game area, bobbing for apples, food room, straw stack, pumpkin patch, pumpkin decorating, ghost bingo, set up Dome of Doom
    • Volunteers will come from: Schurrz school, Phoenix Academy, Build On, Josephenum Academy, JLC Done in a Day, Grace Church in Goshen, Indiana, Mosaic Church, Wicker Park Committee, WPAC, WPGArden. In addition, all tables will be manned with volunteers from the groups and utilize some of the group volunteers if needed. These volunteers will be assigned to various areas and lead by the assigned leaders.
    • All Volunteers have been requested to sign in and sign waiver. They will receive Boo-Badge.

ADJOURN 8:50