Wicker Park Advisory Council Meeting Minutes

Tuesday, November 4, 2014 -
7:00pm to 8:45pm

ATTENDED: Clare Rodriguez (Park Supervisor), Adam Housley (WPAC President), Richard Tilley (WPAC Treasurer), Doug Wood (WPAC Secretary), Susan Fontana (Former WPAC President & Garden Club), Denise Browning (Former WPAC President & Garden Club),   John Shirk (Urban Encounter & Wicker Mic), Tim Kolecke (Web Site and Former President), Elaine Coorens (Our Urban Times), Ron Wachholtz (Collaboraction - Director of Community Partnerships)

  1. Secretary (Doug Wood) - October Minutes were read and approved as submitted.
  2. Budget Report given by Richard Tilley.
  3. Park District Report - Clare Rodriguez, Park Supervisor and Discussion of topics with entire council.
    • Light timers adjusted.
    • Urinals repaired, but one toilet is broken.
    • Weather stripping repair on doors submitted.
    • Lighting submitted.
    • There is a rumor that the Chicago Park District will add a teen representative to each advisory council.
    • Programming will need to be adjusted since we have lost one part-time physical instructor; there is now a hiring freeze, so there is no date for replacement of that staff member.
    • Clare thanked all volunteers that made Boo-Palooza an incredible event.
  4. Fountain Decorating Social was set for Saturday, November 22 with clean up set for Saturday, November 15.
  5. January 2015 Planning Meeting for Events and Programming – Tuesday, January 20 from 7pm – 8:30pm
  6. Boo-Palooza Discussion
    • VOTE RESULT: Date for 2015 – Saturday, October 24 from 10am – 2pm
    • WEBSITE HITS: Tim Kolecke pointed out the high usage of the WickerPark.org website in October due to Boo-Palooza. It was a 66% increase over last year.
    • All areas should be decorated and set the day before the event – Friday. 
    • Overnight Security should be hired to watch the set up.
    • The Parade route in the field worked well.
    • There needs to be a person in charge of face painting.
    • Assign people to decorate maze the day before the event.
    • We need to purchase table rather than rent them or expect the Park District to provide the number requested.  We lost $400 on renting the extra tables the day before the event since the Park District showed up with 25 rather than 50 tables.
    • We need to make more banners: one of info table, one for stage next year.
    • Tents are needed - purchase 10X10ft tent for apple bobbing and one for info table.
    • Adam Housley stated that all tables and activity areas must be set up by 9:45am and ready to go by 10am.
    • The inflatable spiders/cats need to be watched – the spider was destroyed.
    • More prizes are needed for the midway games and straw stack.
    • Move photo op to area across from the pumpkin patch - this area does not have electric.
    • The additional free pumpkins are needed – number this year was 1,500

ADJOURN AT 8:45pm